Program

Minutes/Report: DATE: February 2, 2009 - Program Committee meeting LOCATION: tele-conference ATTENDEES: Pam Perry, Shelly Brimeyer, Mary Jo Smith, Anna Haug, Courtney Samento, Chad Olson, Jennifer Schroeder, Joan Meyer, Gisella Baker, Linda Schwinn GUEST(S): MINUTES STATUS: Pam wishes to firm up the sessions and pencil them into a tentative schedule in order to place the agenda on the web very soon. The conference is only 6 weeks away. She hopes to put registration on the web next week and is working with Tracey Havener to accomplish that. Pam though it would be beneficial to have Carolyn present at least 2 sessions at the conference. The evaluations Carolyn receives are always favorable, and Pam has asked Tracey Havener to coordinate these sessions for the committee. There was discussion that perhaps Carolyn's sessions could follow Dave Bartlett's general sessions. Carolyn would then be able to concentrate on the details surrounding HEOA after Dave provides a general overview. Dave could be placed early in the conference schedule. Several sessions are firming up already. Pam would like to give Rick Shipman from MASFAA the opportunity to give an update. He is arriving Wed. evening, so Pam is assuming he should be placed into a Thurs. timeslot, giving him 10-15 minutes. There was discussion as to the direction the Federal work study session should take. Will it be a panel or each school presenting? Ann Wessman at ISU and Cindy Seyfer at Iowa are slated to present, with Ann being questionable since she might be out of town. Other schools to check with are Buena Vista and Drake. Shelly Brimeyer will follow up. Discussion about the motivational speaker - possibly for lunch on Thursday. Mary Jo Smith has been working with a speaker, "Life's Great Moments" but his fee is $1500. Pam has been in touch with Jackie through Wells Fargo, who would not charge the association. Pam asked the question that, given the economic state of things, should we spend the $1500 or pursue a free speaker? Chad has reservations about spending the money, especially since we don't have a clear picture about conference attendance and we must meet the minimum room requirement of 80 total rooms. He has heard of travel freezes being placed on a number of schools - community colleges have already implemented. The committee agreed it would be best to pursue the free speaker. Non-standard terms session - how worthwhile will this be, since the types of schools with this type of term will be able to attend? Should we replace it with a session about the new requirements for entrance and exit counseling? Autism- Mary Jo Smith has been in contact with an autism expert & will work with Matt Brown on coordinating a speaker, since Matt has already been in contact with a local autism office about the conference. We could perhaps put the speaker at dinner on Thursday and have Matt's contact accept the check on Friday. Meals- Joan Meyer is working hard to keep the cost under budget with continental breakfasts & no food at breaks. Pam then put the sessions into a tentative schedule. She will forward to the committee when ready. NEXT MEETING: MEETING ADJOURNED: SUBMITTED BY: POSTED BY: Shelly S Brimeyer